2016 13 December

Joint Independent Audit Committee 

Police and Crime Commissioner for North Yorkshire and North Yorkshire Police 

1 pm Tuesday 13 December 2016

Conference room three, Police Headquarters, Newby Wiske, DL7 9HA 

Agenda

1. Introductions and Apologies

Apologies:

• Apologies CC Dave Jones
• PCC Julia Mulligan
• Cameron Waddle – External Audit Engagement Lead

2. Declarations of interest
3. Minutes of the meeting held on 20 September 2016

• 3 – JIAC Minutes of the meeting held at Headquarters North Yorkshire Police, Newby Wiske Hall DL7 9HA at 1pm on Tuesday 20th September 2016.

4. Matters arising

• 4 – MATTERS ARISING FROM THE MEETING ON 20 September 2016

5. Confidential discussion during consideration of Items 10 on the grounds that they will involve, or discussion of them will involve the likely disclosure of exempt information.

6. External Audit Annual Completion Reports

Reports of the External Auditors

• Chief Constable of North Yorkshire Police – Annual Audit Letter 2015-16 – October 2016
• Police and Crime Commissioner for North Yorkshire – Annual Audit Letter 2015 – October 2016
• Police and Crime Commissioner for North Yorkshire and Chief Constable for North Yorkshire – Progress report and briefing – 13 December 2016 – 2016-17

7. External Auditors Appointment from 1st April 2018

Joint Report of the Commissioner’s Chief Finance Officer and the Chief Constable’s Chief Finance Officer and Chief Accountant

• 7 – Appointment of external auditors

8a. Internal Audit Progress Reports and Closure Report

Report of Internal Auditors

• Data Quality
  CHIEF CONSTABLE OF NORTH YORKSHIRE – Data Quality including Governance – FINAL – Internal Audit Report 6 16-17 – 18 November 2016
• Management of Police information
  CHIEF CONSTABLE OF NORTH YORKSHIRE – Management of Police Information (MoPI) MMI Project – FINAL – Internal Audit Report 7.16-17 – 18 November 2016
• Seized Cash Spot Checks
  CHIEF CONSTABLE OF NORTH YORKSHIRE – Seized Cash Spot Check – FINAL – Internal Audit Report 5.16-17 – 18 November 2016
• Overtime, Bonus and Honorarium Payments
  Honorarium Payments – FINAL – Internal Audit Report 4 16-17 – 22 September 2016
• Progress report December 2016
  Police and Crime Commissioner for North Yorkshire and Chief Constable of North Yorkshire – Internal Audit Progress Report – 13 December 2016

8b. Internal Audit Strategy for 2017/18

Verbal report of Internal Auditors

9a. Corporate Performance Report – For information

• Performance Report – April to July 2016

9b. Autumn Statement and Funding Formula update

Report of the Commissioner’s Chief Finance Officer

• Autumn statement and funding formula report

10. Risk Management Report – Confidential report

Report of Risk and Assurance Manager

11. Update on the Annual Governance Statement – 4 key areas for development

Report of Risk and Assurance Manager

• Annual governance statement – 2015-16 progress update

12. Committee Self-assessment update

CIPFA Survey for Committee members perusal

• CIPFA Survey on Police Audit Committees

13a. Commissioner’s Decisions

The link to the decisions taken by the Commissioner is provided below for members’ information.

• Decision Notices

13b. Commissioner’s and Chief Constable’s items

An opportunity for the Commissioner and Chief Constable or their representatives to update members of the Committee on any items relevant to its Terms of Reference, particularly new or increased risks and governance matters.
To assist members in understanding the context of the Committee’s work and current relevant issues.

14a. Confirmation of date of next meeting:

Tuesday 21 March 2017 commencing at 1pm
(Venue: Conference Room One Police HQ, Newby Wiske)

14b. Dates of 2017 meetings:

 Tuesday 20 June 2017
 Tuesday 19 September 2017
 Tuesday 12 December 2017

All meetings to commence at 1pm in Conference Room One, Police Headquarters

15. Any other urgent business (at discretion of Chairman)