2016 14 June

1pm Tuesday 14 June 2016 conference room one, Police Headquarters, Newby Wiske, DL7 9HA

Agenda

1. Introductions and Apologies
2. Minutes of the meeting held on 15 March 2016
   2 – JIAC – Minutes of the meeting held on 15 March 2016
3. Matters arising
   3 – JIAC – MATTERS ARISING FROM THE MEETING ON 15 March 2016
4. Confidential discussion during consideration of Items 5, 6 & 11 on the grounds that it will involve, or discussion of it will involve, the likely disclosure of exempt information.
5. Draft Financial Statements (unaudited) for the year ended 31 March 2016 – Confidential report
   Joint report of the Police and Crime Commissioner’s Chief Financial Officer and the Chief Constable’s Chief Financial Officer. (To be tabled at the meeting)
6. Draft Joint Annual Governance Statement for the year ended 31 March 2016 – Confidential Report from the Head of Risk and Assurance (To be tabled at the meeting)
7. External Audit Report
   Report of the External Auditors
   7 – JIAC – Progress report and briefing – 14 June 2016
8. Internal Audit Annual Report and Opinion
   Reports of the Internal Auditors:
   • 6 months to 30 September 2015
   • 6 months to 31 March 2016
   • 8 – JIAC – Internal Audit Report for the six month period ending 31 March 2016
9. Internal Audit Progress Report
   Reports of the Internal Auditors:
   • Medium Term Financial Planning 9a – JIAC – Medium Term Financial Planning Internal audit report 31 April 2016
   • Payroll and Expenses 9b – JIAC – Payroll & Expenses Internal audit report 31 May 2016
   • Origin Phase One 9c – JIAC – Origin Phase 4 Internal audit report 31 May 2016
   • Follow Up Findings 9d – JIAC – Follow Up – Internal audit follow up report 31 May 2016
   • Progress against plan 9e – JIAC – Internal Audit Progress Report 14 June 2016
10. Corporate Performance Report
    Joint report of the Commissioner’s Chief Finance Officer and Chief Constable’s Chief Finance Officer and Chief Accountant.
    10 – JIAC – Performance report
11. Quarterly Strategic Risk Register Report – Confidential report
    Report of the Joint Corporate Risk Group
12. Committee Annual Report for the year ended 31 March 2016
    Chair of JIAC
    • Outcome of Self-Assessment/Stakeholder Feedback & Workshop on 25 May 2016
    • Annual Report Joint Independent Audit Committee – Annual Report for the year ended 31 March 2016
13. Commissioner’s Decisions
    The link to the decisions taken by the Commissioner is provided below for members’ information.

    https://northyorkshire-pfcc.mixd.co.uk/taking-action/making-decisions/decisions-made/

14. Commissioner’s and Chief Constable’s items
    An opportunity for the Commissioner and Chief Constable to update members of the Committee on any items relevant to its Terms of Reference, particularly new or increased risks and governance matters.
    To assist members in understanding the context of the Committee’s work and current relevant issues.
15. Confirmation of date of next meeting:
    Tuesday 20 September 2016 commencing at 1pm
    (venue: Conference Room One Police HQ, Newby Wiske)
16. Dates of remaining 2016 meetings:
    • Tuesday 20 September 2016
    • Tuesday 13 December 2016

    Meeting to commence at 1pm in Conference Room One, Police Headquarters

17. Any other urgent business (at discretion of Chairman)