2015 14 December

1pm Tuesday 14 December 2015
Conference Room One, Police Headquarters,
Newby Wiske, Dl7 9ha

Agenda

1. Introductions and Apologies
2. Declarations of interest
3. Minutes of the JIAC meeting held on 21 September 2015 – 3 – Minutes of the meeting held on 21 September 2015
4. Matters arising 4 – Matters arising
5. Confidential discussion during consideration of Items 8c and 9 on the grounds that they will involve, or discussion of them will involve, the likely disclosure of exempt information.
6. External Audit Annual Completion Reports
   Report of the External Auditors
   6a – Chief Constable for North Yorkshire Annual Audit Letter 2014-15
   6b – Police and Crime Commissioner for North Yorkshire Annual Audit Letter 2014-15
7. 1. Internal Audit Progress Reports and Closure Report
      Report of the Internal Auditors (West Yorkshire)
      7aa – INTERNAL AUDIT PROGRESS REPORT & INTERIM AUDIT OPINION FOR 2015-16
      7ab – Second Six Month Review Final report
      7ac – Appropriate Use of Places of Safety final report
      7ad – Clothing Store final report
      7ae – Mobile Phone Examination
      7af – Delegated Authority – Procurement
      7ag – Follow Up Exercise 1 2015-16
   2. Internal Audit Strategy
      Report of the Internal Auditors (RSM)
8. 1. Corporate Performance Report
      Joint report of the Commissioner’s Chief Finance Officer and Chief Constable’s Chief Finance Officer and Chief Accountant.
      8a – Corporate Performance Report
   2. Update on the Autumn Statement / CSR
      Verbal report of the Commissioner’s Chief Finance Officer
   3. Forecast Financial Outturn – Confidential report
      Report of the Chief Constable’s Chief Finance Officer and Chief Accountant.
9. Risk Management Report – Confidential report
   Including Risk Register, Progress on HMIC Recommendations, Progress on Internal Audit Recommendations and an Overview of Business Continuity
   Report of the Joint Corporate Risk Group
10. Update on the Annual Governance Statement – 5 key areas for development
    Report of the Risk and Assurance Manager
    10 – QUARTERLY UPDATE ON PROGRESS ON KEY AREAS OF DEVELOPMENT FOR THE ANNUAL GOVERNANCE STATEMENT 2014-15
11. 1. Commissioner’s Decisions
       The link to the decisions taken by the Commissioner is provided below for members’ information.
       http://northyorkshire-pcc.co.uk/decision-notices/
    2. Commissioner’s and Chief Constable’s items

       An opportunity for the Commissioner and Chief Constable to update members of the Committee on any items relevant to its Terms of Reference, particularly new or increased risks and governance matters.

       To assist members in understanding the context of the Committee’s work and current relevant issues.

12. 1. Confirmation of date of next meeting:
       Tuesday 15 March 2016 commencing at 1pm
       (Venue: Conference Room One Police HQ, Newby Wiske)
    2. Dates of 2016 meetings:
       • Tuesday 15 March 2016
       • Tuesday 14 June 2016
       • Tuesday 20 September 2016
       • Tuesday 13 December 2016

       All meetings to commence at 1pm in Conference Room One, Police Headquarters

13. Any other urgent business (at discretion of Chairman)